Departmental Resources

Informational sessions related to SAP S/4 Procurement in the new environment will be provided based on the following schedule. Teams links will be available at the following days and times for access.
 

• Tuesday, July 14 – 9:30 to 10:45
   
  • Meeting Link
  • Recording (To follow)
     
• Wednesday, July 15 – 9:30 to 10:45
   
  • Meeting Link
  • Recording (To follow)
     
• Thursday, July 16 – 9:30 to 10:45
   
  • Meeting Link
  • Recording (To follow)

Please note sessions are planned for high-level overview and informational rather than step-by-step training. Each session is identical. Sessions will be recorded for post-session viewing

Informal Open Lab/Help Sessions Post S/4 Go-Live

Please feel free to drop in Tuesdays from 10:00 to 11:00 or Thursdays from 2:00 to 3:00 on the Teams links below with any questions or support needs related to S/4 Procurement. Please note these are open help sessions, will not have formal agenda topics, and are intended primarily to provide one-on-one technical assistance for SAP S/4 Requisitioners, Approvers, and Goods Receivers. Simply click on the Teams link below to join any session at the day and time indicated.

• Tuesday, July 21 - 10:00 to 11:00
• Thursday, July 23 - 2:00 to 3:00
• Tuesday, July 28 - 10:00 to 11:00
• Thursday, July 30 - 2:00 to 3:00
• Tuesday, August 4 - 10:00 to 11:00
• Thursday, August 6 - 2:00 to 3:00
• Tuesday, August 11 - 10:00 to 11:00
• Thursday, August 13 - 2:00 to 3:00

• Employees interested in viewing or checking out items must have UK ID to present to enter the warehouse.
• Warehouse Hours of Operation - Monday through Friday from 8-11:30 and 12:30-4. Warehouse is closed on weekends and University holidays.
• Employees must be present at warehouse to checkout items for their department; cannot be done via phone or email.
• To check out Surplus items, departmental employees must have a completed Surplus Authorization Form with an original inked signature or Adobe signed with time and date stamp and dated no more than one week prior to checkout.
• Due to liability and safety matters, non-University employees and persons under 18 are not permitted within the facility.

• How to Buy Guide
• Business Procedures Manual - Purchasing Section
• Purchasing AP Quick Reference Guide
• KRS Statutes
• Conflict of Interest and Code of Conduct
• FAQs for Campus Departments
• Learning and Training Resources
• Year-End Cutoff Memo
• End of Fiscal Year Frequently Asked Questions (FAQs)
• How to Obtain a Leased Vehicle from Enterprise
• GL Accounts Impacted by Strategic Sourcing Initiatives
• GASB 87 Decision Tree for Leases
• Category Listing for Payment Request Documents (PRDs)
• Personal Service Contracts

• Business Cases - Completed
  • Equipment Maintenance Program (Specialty Underwriters)
  • Scientific/Laboratory Distributor (VWR)
  • Janitorial Supplies (Multiple Awards)
  • Office Supplies (Office Depot)
  • Computing Desktops and Laptops
  • Computing Peripherals, Accessories, & Tablets (Multiple Awards)
  • Promotional Items (Multiple Awards)
  • Maintenance, Repair, and Operations (MRO) Products (Multiple Awards)
  • Plumbing and Mechanical Services

Links

• Campus Frequently Asked Questions (FAQs)
• Approved Caterers
• Recruitment Search Firms

How to Enroll in Purchasing Listserv

• To self-enroll to the Purchasing listserv, send e-mail to LISTSERV@lsv.uky.edu with the following text in the message body:

          subscribe UKPURCHNEWS

• The subject line should be blank as well as the rest of the body of the email. We encourage current subscribers to forward this to others in your area who need to keep informed about Purchasing news & information. Users may Unsubscribe at any time in the same manner, by sending an email with "SIGNOFF UKPURCHNEWS" to LISTSERV@lsv.uky.edu.

How to Enroll in Surplus Swap List

• The Surplus Swap ListServ (i.e., mailing list) allows University departments to advertise and transfer equipment between units that has become surplus to their needs. Only UK equipment can be placed on this listserv and items are not sold to the public. Items funded by an active grant (state, federal or otherwise) and capital equipment purchased by the state cannot be listed. This service is limited to recipients within the uky.edu email domain and the appropriate transfer documentation must be completed.
• To enroll, send an e-mail to LISTSERV@lsv.uky.edu with the following text in the message body (replace placeholders with your First Name and Last Name):

subscribe SURPLUSSWAP-L Yourfirstname Yourlastname

• The subject line should be blank as well as the rest of the body of the email.