FAST Procurement Courses in myUK
In conjunction with the FAST (Finance and Administration Specialized Training) Program, three basic and introductory procurement courses are now available in myUK Learning. Any University employee can locate, book, and take the courses to learn more information on procurement basics and how to conduct purchase transactions on behalf of their area(s). Each course is approximately 30 minutes in length and has interactive quizzes. Courses are designed to assist employees new to purchasing for their area(s) or any person who would like to strengthen their understanding of University procurement processes.
- FAST Procurement Basics
- FAST How-To-Buy Part 1
- FAST How-To-Buy Part 2
A fourth course, FAST Amazon Business, is also available in myUK Learning as an overview course for using the Enterprise Amazon Business Account via myUK Enterprise Services. The platform itself will be available beginning August 11.
In addition, Purchasing maintains a basic How-to-Buy information page on our website for departments to reference.
ODP Business Solutions E-Catalog Orders: Good Confirmations and Office Depot Bookmarks
A new e-catalog connection for ODP Business Solutions (formerly Office Depot and now the parent company) was established in SRM Ariba Network on July 21. For orders placed on the new e-catalog from July 21 - 31, the requirement to create a Goods Confirmation was erroneously in place. A correction was made beginning with orders created August 1 going forward. As a result, there is a requirement to create Goods Confirmations on orders placed between July 21 and 31. Purchasing will notify the specific Shoppers creating ODP Business Solutions orders within this period via email to provide this information.
As a reminder, when ordering office supplies on the Ariba Network, be sure to navigate to the View All Suppliers listing and select ODP Business Solutions for ordering office supplies. If you have a previous bookmark for Office Depot on the Ariba Network, you can remove the older bookmark to prevent erroneous order placements and create a new bookmark for ODP Business Solutions for convenience. Any free text Shopping Carts going forward for office supplies should utilize vendor number 410126 for ODP Business Solutions. For questions and support, contact email@example.com.
Reminder: Employee 8XXXXX Vendor Number Setup
Just a reminder when requests are needed to setup an employee (8XXXXX) vendor number for reimbursements, departments can use a dedicated online web form on the Purchasing website. The form is easy to use and simply requires your email address, name of employee, and the employee’s HR PERNER number. If needed, there is help guide available on the page to assist with determining an employee’s PERNER number. You can also submit multiple names and PERNER numbers in one submission by separating them with commas.
Note: Employees who are serving as research participants within the University should be established and paid via the employee 8XXXXX vendor number. Those individuals should not be processed through PaymentWorks for a vendor number which is reserved for parties external to the University only.
Available PPE items from UK Supply Center
The UK Supply Center currently has a significant supply of the following items available for departmental ordering:
- Lysol Spray
- Ear loop face masks (disposable and cloth)
- Nitrile gloves
- Hand sanitizer
Departments can order needed items through the UK Supply Center online catalog available through their page on the Purchasing website. Departments should consider utilizing the Supply Center for these items prior to sourcing similar items from external suppliers. Questions can be directed to the Supply Center through the contact information on their page.
COVID-19 Reporting Resources
Please remember the importance of properly notating any purchase transactions related to COVID-19. Specific indicators are required when entering transactions for Shopping Carts/Requisitions, procurement card edits, and Payment Request Documents (PRDs) for any COVID-related purchases. As the University progresses through the current public health challenge, it is vital that purchase of any related goods or services be identified properly. A dedicated website for managing and notating purchases is available here and includes key steps and information for transactions.
Online Help Form for Office Supply Orders
Departments can now submit an online form for any question(s) relating to office supplies via the link below. This may include inquiries related to special quotes, substitute items, etc. When submitted, the form contents will send to Office Depot sales representative(s) and the appropriate Category Specialist(s) in Purchasing for response(s).
Reminder: Importance of Creating Timely Goods Confirmations
As a reminder for departments, please work to ensure SRM Goods Confirmations are created in a timely manner in order to show receipt of goods and services as they arrive in their respective areas. This is particularly important for high order volume suppliers such as VWR, Fisher, CDW, and Dell. Remember that payment is not released to suppliers until end-using areas create the system documents confirming goods and services have been physically received in satisfactory condition.