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Available PPE items from UK Supply Center

The UK Supply Center currently has a significant supply of the following items available for departmental ordering:

  • Lysol Spray
  • Ear loop face masks (disposable and cloth)
  • Wipes
  • Nitrile gloves
  • Hand sanitizer

Departments can order needed items through the UK Supply Center online catalog available through their page on the Purchasing website. Departments should consider utilizing the Supply Center for these items prior to sourcing similar items from external suppliers. Questions can be directed to the Supply Center through the contact information on their page.

COVID-19 Reporting Resources

Please remember the importance of properly notating any purchase transactions related to COVID-19. Specific indicators are required when entering transactions for Shopping Carts/Requisitions, procurement card edits, and Payment Request Documents (PRDs) for any COVID-related purchases. As the University progresses through the current public health challenge, it is vital that purchase of any related goods or services be identified properly. A dedicated website for managing and notating purchases is available here and includes key steps and information for transactions.

Online Help Form for Office Supply Orders

Departments can now submit an online form for any question(s) relating to office supplies via the link below. This may include inquiries related to special quotes, substitute items, etc. When submitted, the form contents will send to Office Depot sales representative(s) and the appropriate Category Specialist(s) in Purchasing for response(s).

https://uky.az1.qualtrics.com/jfe/form/SV_6VUFa1jH5TtMiah

Reminder: Importance of Creating Timely Goods Confirmations

As a reminder for departments, please work to ensure SRM Goods Confirmations are created in a timely manner in order to show receipt of goods and services as they arrive in their respective areas. This is particularly important for high order volume suppliers such as VWR, Fisher, CDW, and Dell. Remember that payment is not released to suppliers until end-using areas create the system documents confirming goods and services have been physically received in satisfactory condition.

Ricoh Managed Print Services Update

Printing needs have drastically declined at the University of Kentucky over the last several months, as many offices have instructed their employees to work remotely during the COVID-19 pandemic. This has resulted in a substantial loss of business for UK partner Ricoh because the company is paid per print.

In response to this situation, UK Purchasing has negotiated a contract amendment between the university and Ricoh to provide continuity and prevent disruption to print services at UK. Starting mid-December, university offices will pay for their usage of black & white and color prints on a pay per click rate sliding scale based on the volume printed university-wide.

This new sliding scale is less expensive for departments with greater than a 35% decrease in current spending; however, some departments will see an increase in printing costs over the short term. Ultimately, this sliding scale model will be less expensive university-wide post COVID-19, when 93% of pre-COVID levels of printing are achieved. Savings are anticipated in year-over-year printing costs.

In addition, the UK contract with Ricoh has been extended two years which will allow the company to spread the cost of equipment, project management and depreciation over 96 months versus 84 months. This will help Ricoh absorb its loss of nearly $900,000 of UK’s regular revenue over the last several months.

For more information please contact Wendy Brown at 859-257-5404 or wendy.holland@uky.edu.