Effective March 1, the University Supply Center transitioned organizationally to become a unit of the Purchasing Division. Effective with this change, the center reports to the University's Chief Procurement Officer. As the University’s internal provider of key goods that support the work of facilities, custodial, academic, research, and healthcare areas, this move aligns the important activities of the center directly with the University’s procurement structure.
With approach of Fiscal 2021 year-end, procurement transactions increase significantly beginning in March. This includes an accelerated volume of onboardings into the University’s vendor master data for new suppliers. In conjunction with its vendor onboarding partner (PaymentWorks), the Purchasing Division has dedicated resources to support all needs related to vendor master data.
With approach of fiscal year-end, the Purchasing Division has received notifications of possible delays in Information Technology (IT) supply chains and longer than typical delivery lead times for commonly ordered items. For some current laptop models provided by Dell, Inc., for example, the current lead time may range up to 8 weeks after ordering; some laptop docks may have a delivery lead time up to 12 weeks. For peripherals and accessories, some common webcam models may be delayed into the summer along with some wireless headsets.
The Year-End Purchasing Memo for FY 2020-21 has been published and is available here. The memo contains deadlines and related information for processing of purchase transactions throughout the remainder of the current fiscal year.
The Purchasing Division, in partnership with University Financial Services and Information Technology Services, has embarked on the implementation of SAP Ariba, a robust e-procurement solution enabling intelligent connections between businesses and suppliers. The implementation of an improved procurement solution is part of UK’s Our Path Forward Initiative, a financial path to generate the cost savings and process efficiencies necessary to meet our mission. A dedicated page for the SAP Ariba transition with additional information can be found here.
The University has established two contracts for Creative Video Services. The Purchasing department issued a Request for Proposal (RFP) for these services. This was a collaboration across campus with a variety of departments including main campus, healthcare, and athletics. A committee was formed to review and make a recommendation for UK-1969-20 Creative Video Services. The University has awarded two contracts.
Available PPE items from UK Supply Center
The UK Supply Center currently has a significant supply of the following items available for departmental ordering: