Departmental Procurement Forms

Contact Form

Web Form

Use for general inquiries related to procurement or requests for assistance.

Delivery/Ship-to-Address Request Form

Web Form

Online form to request setup and assignment of a new building code for use with SRM Shopping Carts for new University buildings or official spaces.

Emergency Purchase Justification

Printable Form / Signatures Required

Used for emergency purchase justifications and documentation. This form is only used when needed for larger purchases related to authorized emergency conditions. 

Employee PERNER Form

Web Form

Use to request an 8XXXXX vendor number to be established for a University employee.

Invoice Release Dispute Request

Web Form

Use this form for Ariba Network e-catalog orders < $5000 for which payment is disputed by the department and request invoice blocking.

Office Supplies Inquiry Form

Web Form

Use specifically for questions related to purchase of office supplies from Office Depot. Submissions route directly to the University account representatives and the designated Procurement Services Buyer for office supply purchases. 

Personal Service Contract

Printable Form / Signatures Required

Kentucky Personal Services Contract used for purchase of personal services and submitted to the Kentucky Legislative Research Commission (LRC) for review. Use for PSC contracts having value equal to or greater than $10,000.

Personal Service Contract ($10,000 or less)

Printable Form / Signatures Required

Kentucky Personal Services Contract used for purchase of personal services and submitted to the Kentucky Legislative Research Commission (LRC) for review. Use for PSC contracts having value less than $10,000.

Personal Service Contract Invoice Form

Printable Form / Signatures Required

The Personal Services Contract Invoice form has been extracted from the Personal Services Contract so it can be sent to a personal services contract vendor as they need to include it with each invoice submitted.

Personal Service Notice of Amendment

Printable Form / Signatures Required

This form is used when it is necessary to amend a Personal Service Contract.

Personal Service Notice of Extension

Printable Form / Signatures Required

This form is used when it is necessary to extend a Personal Service Contract for an additional period of time.

Personal Service Proof of Necessity

Printable Form / Signatures Required

This form is used to assist in the justification of the Personal Service Contract form. This form provides information regarding the funding source. This form is used with and must accompany both types of Personal Service Contracts and must be approved and signed by Procurement Services

Single-Sole Source Justification

Printable Form / Signatures Required

This form is used to justify a purchase being made from a single source vendor for general equipment purchases for the academic and healthcare campus. The Commonwealth of Kentucky Model Procurement Law requires that competitive bids be solicited for purchases of $100,000 or more. Exceptions to this law must be justified in written form and approved by the appropriate Procurement Services Official.

Single-Sole Source Justification (CPMD)

Printable Form / Signatures Required

This form is used to justify a purchase being made from a single source vendor for the Capital Projects Management Division (CPMD) only. The Commonwealth of Kentucky Model Procurement Law requires that competitive bids be solicited for purchases of $100,000 or more. Exceptions to this law must be justified in written form and approved by CPMD executive leadership and the appropriate Procurement Services Official.

Shopper or E-Procurement Assistance Form

Web Form

Use for any questions or requests for assistance related to procurement technology including SRM Shopping Carts, Ariba e-catalogs, approval workflows, Goods Confirmations/Receipts, etc.

Software Acquisition Form

Printable Form / Signatures Required

Used to purchase software that totals more than $10,000 or duplicates the data and/or functionality of existing enterprise-wide software.

Vehicle Request Form

Printable Form / Signatures Required

Complete this form as justification for the lease or purchase of any motor vehicle. The completed and signed form is required before any University vehicle can be leased or purchased. Send the completed and signed form to UKPurchasing@uky.edu.

Vendor Contract Performance Evaluation Form

Web Form

Report/submit comments, suggestions, performance issues, etc. related to purchases of goods and services from University contractors.

Vendor Help Form

Web Form

Use for questions related to vendor onboarding via PaymentWorks or any inquiry related to the University's vendor master data.